To support in design and managing accounting systems of the World Relief South Sudan Program by ensuring that financial transactions are fully accounted for. The Assistant Finance Manager will carry out his/her responsibilities as part of a multi-sectoral team. This position requires a highly organized professional who possesses knowledge of administration, accounting, procurement, human resources, finance functions and various other responsibilities as they specifically relate to the operation of relief and development programming. The Assistant Finance Manager will report to the Director of Finance and Administration, support him/her on all office functions, and work closely with the Home Office Finance team on a regular basis.
- Provide technical supervision, oversight and training to particular finance staff at the Juba and field offices including consolidating monthly cash needs from budget holders and compile monthly Country cash forecasts and ensure timely submission of information to the Director of Finance and Administration. Ensure in country cash flow is smooth covering all activities and in the sub offices.
- Oversee the protection of WR’s country assets through the enforcement of internal control policies and procedures.
- Assist in the development of grant budgets and proposals ensuring that internal cost allocation and other relevant policies are met with each submission.
- Review and maintain grant documentation and reporting both locally and in the World Relief ERP system and ensure schedule for Donor reporting is respected and all reports are compiled in an accurate and timely manner and submitted to the Director of Finance and Administration for verification and approval. In terms of internal reporting, Assistant Finance Manager will lead and coordinate regular monthly BvA (budget vs Actual) reports and follow up meetings
- Maintain current knowledge of local government requirements related to financial matters ensuring compliance with tax regulations and other legal requirements.
- Prepare donor financial reports in respect to accounting, legal and contractual requirements and ensure the review of such reports by the Field and Program Directors prior to submission.
- Work closely with Finance and Grants Department, ensuring that donor finance guidelines, formats and processes are understood by all colleagues at the start of each project and being adhered to throughout the project.
- Stay abreast of various grant regulations and requirements, tracking and monitoring changes and interpretations of US Federal, UN, and national grant regulations.
- Support the Director of Finance and Administration on the completion of internal control audits and initiate necessary actions to correct control weaknesses.
- Support on bank relations and bank account activities.
- Oversee the timely preparation review and approval of all monthly bank account and cash reconciliations.
- Perform payroll functions for all local staff employees.
- Contribute to capacity building and sharing of knowledge within finance department. Also maintain responsibility for transparency and accountability and implementation of policies and guidelines including donors.
- Provide constructive suggestions relative to enhancing current procedures on the existing World Relief policies and procedures
- Support existing team and the Director of Finance and Administration in day to day finance operations and accounting and reporting matters
- Ensure collaboration and cooperation with Program and Logistic Department on cross cutting issues
- Possible field visits to the projects in South Sudan to follow-up financial procedures in the project areas and build capacity of the staff.
- In periods that the Director of Finance and Administration is absent, act as senior finance focal point for the World Relief South Sudan program
- Perform other duties and tasks as assigned by the Director of Finance and Administration.
Knowledge, Skills, Abilities:
Bachelor’s degree in Finance, Accounting, Business Administration or a suitable field, Master’s degree or recognized professional certification such as CPA, preferred.
- Mature Christian with a commitment to leading a life in Christ.
- Committed to the Mission, Vision, and Values of World Relief.
- Affirms and believers World Relief’s Statement of Faith.
- A desire to serve vulnerable people through his/her career.
- Computer literate, with experience in MS Office package and other financial packages.
- Excellent Excel skills required.
- Ability to manage budgets, financial accountability procedures, logistics, and commodity tracking.
- Prior multi-cultural team leadership experience, independent thinker and self-starter.
- Analytical and organized with excellent time management skills
- Strong mentoring and capacity building skills of staff
- Excellent written and verbal English communication skills.
- Previous employment with a not for profit organization that receives funding from multiple sources, preferably in an international context.
- **This is an unaccompanied hardship post located in Juba, South Sudan, with expected travel to field locations which experience violent conflict.
Qualified applicants are encouraged to apply here.