Executive Administrative Assistant - Volunteer and Investor Partnerships

Who We Are:

The Water Mission® organization is a Christian engineering nonprofit that designs, builds, and implements safe Water, Sanitation, and Hygiene (WASH) solutions for people in developing countries and disaster areas. Since 2001, Water Mission has used innovative technology and engineering expertise to provide access to safe water for nearly four million people in 55 countries. Water Mission has 350 staff members working around the world in permanent country programs located in Africa, Asia, Latin America, and the Caribbean.

Notably, Charity Navigator has awarded Water Mission its top four-star rating 12 years in a row, a distinction shared by less than one percent of the charities rated by the organization. To learn more, visit watermission.org.

Position Summary:

The Executive Administrative Assistant for our Volunteer and Investor Partnership (VIP) division plays a vital role in bringing a superior level of organization and service to the ministry’s development team. This full-time role serves two Senior Leadership positions, including the Co-Founder, Chair, and Chief Stewardship Officer as well as the Vice President of VIP, in performing key administrative functions. This full-time role based out of Charleston, SC, will directly report to the Vice President of VIP.

Position Responsibilities:

  • Maintain a strong Christian witness to colleagues, vendors, donors, charitable beneficiaries, and the general public

  • Provide general administrative support, including making travel arrangements, expense reporting, and organizing and filing electronic and paper documents

  • Manage the daily calendar of both roles and help prepare for meetings

  • Open, sort, analyze, and distribute incoming email and correspondence, as appropriate

  • Assist with preparing meeting agendas, accurately recording meeting notes, and tracking follow-ups on action steps, as needed

  • Provide professional and quality communication with ministry partners, including email correspondence, letters, and packaging and shipping materials

  • Update Raiser’s Edge records and transcribe notes for quality data tracking

  • Assist with research, opportunity proposal creation, and tours as needed

  • Assist with the planning of special events for prospects and ministry partners; responsibilities may include arranging venues, producing event timelines, managing event budgets, and assisting with other event needs (set-up, implementation, and tear-down)

  • Assist with coordination of international vision trips, including flight arrangements, visa processing, and other logistical support

  • Create processes for inter-departmental initiatives such as large-scale mailings, marketing requests, data cleanup projects, etc.

Qualifications Required:

  • Personal conviction in alignment with Water Mission’s statement of faith and lifestyle demonstrating core values of love, excellence, and integrity required

  • Bachelor’s Degree preferred

  • 3+ years' experience in administrative support or donor relations preferred

  • Comprehensive computer skills, including proficiency in Microsoft Office software: Word, Excel, and PowerPoint

  • Keen attention to detail and organizational skills required

  • Key-boarding/typing proficiency required

  • Excellent oral and written communication skills, as well as a willingness to communicate via phone, video, email, or in person based upon communication preferences and needs of team members

  • Proficiency managing The Raiser’s Edge or other CRM/database preferred

  • Ability to thrive in a highly fluid environment and respond to changing requests

  • Ability to host and welcome all guests and high-level corporate personnel with hospitality and grace

  • Dignity, maturity, and initiative to represent Water Mission successfully at the highest levels

Competencies:

  • Results Orientation

  • Concern for Quality

  • Teamwork

  • Independent and flexible

  • Attention to detail

Interested, qualified applicants should apply at: https://watermission.org/careers/